School Board Minutes

B. Mr. LeBeau motioned to approve the minutes from the September 20, 2011, Board Meeting, Mr. Szewczyk seconded the motion, and the Board approved the minutes.

III. Reports

A. Executive Committee Meeting of October 11, 2011

1. The minutes from the October 11, 2011, Executive Committee Meeting were sent in the Board packets.

2. Mr. Giordano clarified that Mrs. Riley has not been officially asked to be a member of the Campus Life Committee; this change will be reflected on the minutes under 6. c. 2).

3. Mr. Del Papa asked that the following be added to 3. b. 4): “Write-offs for past due accounts will be shown as a prior period adjustment.”

4. Mrs. Wattenbarger motioned to approve the Executive Committee Minutes from October 11; Mr. LeBeau seconded the motion, and the Board approved the minutes.

B. Financials – Mrs. King and Mr. Del Papa

1. The financial reports for August and September were forwarded to the Board in the Board packets.

2. Mr. Del Papa reported first quarter surplus at $137,000; year-to-date at $384,000.

3. Mr. Del Papa said that $26,000 of past due accounts have been turned over to collections.

4. Mr. LeBeau asked if we budget for bad debt expense; Mrs. King said we do, but it is for a very small amount and that amount will be readjusted.

5. At the Executive Meeting a question was asked regarding athletic fees.

a. Mrs. King said they are billed in September for fall sports.

b. They are not charged to the account.

c. If the amount becomes outstanding, it is added to the tuition bill.

d. The amount is not put in receivables until it is collected.

6. Athletic Fundraising Account

e. Mrs. King reported that the account shows $15,000.

f. It is currently in miscellaneous athletic fund raising.

g. She does not know if all costs are in regarding banner sales.

h. Mr. Giordano said that Mrs. Steiber said the money is supposed to be broken down into three categories: emergency, operations, and actual teams; Mrs. Bears said that nothing has been done to date.

i. A percentage of the money raised goes to the teams and a percentage goes to the school.

j. Mrs. King said that she will talk with Mrs. Steiber.

k. We have accounts for each team.

l. The checking account for fund raising is 109; the 183 account represents all fundraising accounts.

m. Monsignor Braun asked Mrs. King to send an email to the Board members when she gets the information regarding the Athletic Fundraising.

n. Mr. Szewczyk motioned to approve the Financial Report; Mr. LeBeau seconded the motion, and the Board approved the report.

C. President’s Report – Mr. Fanucchi

1. The President’s Report was forwarded to the Board in the
Board packet prior to the meeting.

2. Fall BBQ

a. $55,000 was made in sponsorships.

b. The committee is projecting to have made another $62,000 in net revenue/$52,500 was budgeted.

c. $7,000 to $8,000 was made in ticket and drink sales.

d. The committee will be meeting this week to wrap up the event.

3. Annual Fund Drive

a. $50,000 has been pledged to date.

b. They continue to contact people for support.

4. Our Faith, Our Family, Our Future.

a. Garces will receive $330,334.

b. With these funds, we will be able to pay back money borrowed from the Foundation for the tennis court project.

c. Once everything is paid, we will have $102,000.

d. Certain things are being considered with the use of these funds.

e. Being priced now are improvements, adjustments to the softball field, a soccer field.

1) Mrs. Bears mentioned that we are still looking into an area for the throwing ring.

a) Right now, there is no good place to put it.

b) Mrs. Bears asked Mrs. Steiber to look into using the facility at Bakersfield College.

c) Behind the marquee is not a safe spot.

d) Mrs. Steiber wants to hire a throwing coach this year.

e) Perhaps we will be able to use another high schools ring until we find a place for one here.

2) Mr. Giordano said that Ms. Peck is looking into costs to build a soccer field at Christ the King.

a) Mrs. Bears asked if the policy changed since the Board voted to keep all sports teams on campus.

b) Mr. Giordano mentioned that Ms. Peck approached him stating that the soccer teams are not able to practice onsite preseason.

c) Mr. Giordano told Ms. Peck to get cost information and to get back to him.

3) Mr. Fanucchi said that CIF approved the field dimensions on the varsity softball field.

a) The field meets the requirements for home games, playoffs and tournaments.

b) We will need to extend the fence down the third baseline.

c) We will also need to put a fence in on the JV field where the tennis storage shed has been placed.

d) Mr. Fanucchi reported that he and Mr. Karpe have been contacted by a private donor interested in donating for a 6-cage batting facility;

Mr. Karpe is looking into this.

e) Melby and Ordiz are working on a preliminary drawing and exploring options for where this can be placed.

4) Mr. Karpe is looking into the cost for the new classrooms; preliminary numbers seem low, so SC Anderson is looking at the plan again.

5) The Booster Club continues its membership drive.

6) The Alumni Board will be meeting in October or November to discuss the Hall of Honor.

7) Mr. Del Papa made a motion to approve the President’s Report, Mr. Szewczyk seconded the motion and the Board approved the report.

D. Principal’s Report – Mrs. Bears

1. WASC

a. We received a six-year accreditation from WASC with a three-year revisit.

b. They will be coming in March for the revisit.

c. Mr. Ed Borges will be chairing the committee.

d. We would like to have the 2020 plan done by that time.

2. Open House

a. Ms. Peck and Ms. Durrett are in charge of Admissions Marketing this year.

b. Open House was well attended.

c. They decided to hold an enrollment contest this year.

d. Feeder school students were asked to bring two public school friends to Open House and their name would be placed in a drawing.

e. Mr. Fanucchi and Mrs. Bears met parents and students in the chapel as part of the tour.

f. Mr. Fanucchi commented on how interesting it was to see so many public school students come.

g. Mrs. Bears said that Ms. Peck and Ms. Durrett are having a Class of 2016 float this year for homecoming; 8^th grade students have been invited to come and decorate this float.

3. Homecoming

a. This Friday is the Homecoming Game.

b. Mrs. Bears invited the Board to attend the game and to please wear a white shirt to be part of the “white out” and school spirit.

c. Homecoming will start with a rally on the softball field.

4. The Parent Club Wine and Cheese Social is next Wednesday; and Mrs. Bears extended an invitation for the Board to attend.

5. Mrs. Rivera moved to approve the Principal’s Report, Mr. LeBeau seconded the motion and the Board approved the report.

E. Building and Grounds – Mr. Karpe

Mr. Karpe was not at the meeting; Mr. Fanucchi covered facility items in the President’s Report.

F. Mission Committee – Mrs. Wattenbarger

1. The committee is on track with Gala.

a. The first meeting will be in November.

b. We have an idea of who we will ask to chair.

c. We will be inviting our veterans to come back and help as well.

2. Mrs. Abbott and Mrs. Wattenbarger are working on when it will be a good time to start the Women’s Fund; they do not want to have it interfere with any of the other school support programs.

G. Campus Life Committee – Mrs. Rivera

1. The Campus Life Committee report was forwarded to Board Members in their Board packets.

2. The Committee met on September 28.

3. The official title of the committee is Campus Life Committee (formerly Student Life Committee)

4. Mr. Giordano, Mrs. Bears, Ms Durrett, Mrs. Rizo, and Ms. Peck went over the guidelines for the committee.

5. Mrs. Rizo, Ms. Peck, and Ms. Durrett will serve on the committee.

6. Mrs. Rizo has two parents in mind she will ask to serve on the committee.

7. Mrs. Rizo has completed the SWOT analysis with her students.

8. Ms. Peck will also invite two parents and she will also do the SWOT analysis with her students.

9. Mrs. Poochigian and Mrs. Reiland will also be asked to serve on the committee.

10. The next meeting for the Campus Life Committee is schedule d for October 25 at 3 p.m.

11. Mr. Giordano said that he will talk to Mrs. Riley tomorrow and he will give her contact information to Mrs. Rivera.

12. Mrs. Wattenbarger moved to approve the Campus Life Committee report, Mr. LeBeau seconded the motion and the Board approved the report.

H. Foundation Committee – Mr. LeBeau

1. The Foundation Committee will be meeting next week.

2. The Committee is close to sending out letters regarding supporting the scholarship fund.

3. Mr. Fanucchi and Mrs. Abbott are working on a Foundation flyer.

4. Mr. LeBeau will be meeting with the investment committee to discuss diversity in investments and a 5% Unitrust.

5. Financial Aid

a. The Caratans have confirmed their continued support for students currently receiving Caratan financial aid.

1) Families receiving financial aid through Caratan must reapply every year.

2) They will take care of awarding the financial aid, but they will do the paperwork through PSAS.

b. All families currently receiving any financial aid must reapply every year.

c. We are putting together a financial aid committee; Mrs. King, Mrs. Bears, Mr. Fanucchi and two people from the community Mr. John Etcheverry and Mr. Scott Began from Citizen Bank.

6. The foundation is also looking at a hard donation for the new classroom building.

7. Mr. Szewczyk made a motion to approve the Foundation Committee’s report; Mrs. Rivera seconded the motion and the Board was in favor of the approval.

I. Alumni Committee – Mr. Sakowski – No report was submitted.

J. Staff Compensation Committee – Mr. Szewczyk

1. The committee will be meeting next week.

2. They will be setting up the criteria for the change in the pay scale.

K. Athletic Committee – Dr. Berry

1. Dr. Berry expressed how important it was to find a soccer field for the boys and girls teams to practice on prior to the start of season.

2. Ms. Peck is working to find out the cost of building a field at Christ the King Parrish.

3. She has a list of donors interested in this project.

4. If we can raise money for sod that would make the project move faster.

5. Seeding the fields is less expensive, but would mean the fields would not be ready until next season.

6. Previously, the Board voted to keep all teams on campus whenever possible for safety reasons.

a. It was decided that in season sports would have first choice for the use of the practice fields and the other teams would go later.

b. This has not be working out for the off season sports.

c. Mr. Szewczyk mentioned that the underlying issue was safety, and he felt it was okay and safe for teams to practice at Christ the King or someplace like Bakersfield College where there is on campus security.

d. Mr. Szewczyk explained that places like public parks were the real problem.

IV. Old Business

A. Old Business

1. Some committee members did not receive a copy of the 2010 plan as a reference.

2. Mr. Fanucchi will be sending them a copy.

B. SAT and AP Scores

1. Dr. Berry asked why we didn’t publish in the newspaper the results of how Garces students do on tests such as SAT and AP’s.

2. It was explained that our numbers would be skewed because we would not be comparing similar information.

a. We have a higher percentage rate of students taking the AP test.

1) This fact actually brings our numbers down.

2) Some students take the test for different reasons.

3) Our scores are published on the school profile.

b. Information that should be published is the percentage of graduates that continue on to higher education after high school.

1) Last year 100% of our graduates planned on attending college in the fall compared to only 5% of graduates from Taft High School.

2) The Board agreed this is information that should be marketed.

3. Mrs. Bears will talk to Mr. Susank about getting more information on the statistics for the next Board Meeting.

V. Announcements

Mr. Giordano reported that Mrs. Abbott informed him that Garces received a grant from Bank of Sierra for the OLG/Garces music program; we were awarded $2,300.

VI. The meeting was adjourned at 6:30 p.m. with a closing prayer.

VII. The next Board Meeting will be held on Tuesday, November 15, 2011.

Respectfully submitted,

Patty Judge

___________________________________________ ______________________________________

Monsignor Braun, Rector Date Mr. Giordano, Chairman Date

January 18, 2011

Garces Board of Directors Meeting Minutes

January 18, 2011

Directors Present: Monsignor Michael Braun, Dr. Tom Berry, Mr. Dan Giordano, Mr. Ray Karpe, Mr. Bernie LeBeau, Mrs. Juanita Rivera, Mr. Jim Sakowski, Mr. John Szewczyk, Mrs. Lonie Wattenbarger.

Directors Absent: Mrs. Maria Procell, Mr. Charles Sanders,

Staff Members: President John Fanucchi; Principal Kathleen Bears; Assistant to the President Gordon Westhoff.

I. Call to Order: The meeting was called to order at 5:30 p.m.

II. Prayer/Roll Call/Mission Statement: Prayer was led by Monsignor Braun, with Mrs. Lonie Wattenbarger reading the Mission Statement.

III. Minutes: The minutes from the November 15, 2010, Board meeting were approved as presented. M/S/C LeBeau/Wattenbarger.

IV. A. Executive Committee

· The minutes from the Executive Committee Meeting held on January 10, 2011 were distributed in the Board packets.

· The Executive Committee Reports from January 10, 2011 were approved by the Board. M/S/C LeBeau/Szewczyk

B. Financial Report

· Financial reports were distributed in the Board packets.

· Mrs. Lisa King, auditor distributed December balance/income statements and Advancement Income report, in addition to the November financial reports.

· Lisa reported the business office work continues to improve in format and accountability.

· Lisa is working on report format that will differentiate between the faculty/school costs and costs for administration/advancement/Bingo/other.

· Mrs. King continues to work on Fund the Future, AFD, and the various scholarship/advancement accounts for more clarification and ease of reporting.

· Bernie LeBeau commended Mrs. King for her hard work in the accounting format and clarification of the accounts.

· The Financial Reports were approved by the Board. M/S/C Sakowski/Szewczyk

C. President’s Report

· The President’s Report was distributed earlier in the board packets.

· John stated the cafeteria service provided by Alegre Foods, Inc., has had their business insurance cancelled, and is undergoing financial difficulties, but has not given Garces formal notice in writing. Mr. Marc Baxis, has been helping to keep the cafeteria service running until the contract with Alegre has either been terminated or assumed by Mr. Baxis, and his company. John and Kathleen will keep all informed as information is obtained.

· The Annual Fund Drive campaign continues with contacts being made daily if not weekly.

· Mrs. Teri Shambaugh and Mrs. Marcie Soper continue to move forward with the 2011 Garces Gala planning.

· John was happy to report the pool project has been completed, under budget. The opening ceremony for the pool was well attended.

· John thanked Ray Karpe for his hard work in helping to keep the pool project under budget and on schedule.

· John and Kathleen will discuss the Under Armor proposal in more depth before going into an exclusive agreement with Under Armor to provide sports gear/wear.

· The Advancement Report is included in the President’s Report.

· The Alumni Relations Report is included in the President’s Report.

· The Booster Club Report is included in the President’s Report.

· The Communications Report is included in the President’s Report.

· The President’s Report was approved by the Board. M/S/C LeBeau/Karpe

D. Principals Report

· The Principal’s Report was included in the Board packet. Enrollment is at 623.

· Monsignor Frost celebrated our School Mass this month on campus.

· Drug & Alcohol awareness week begins January 24.

· There will be a small Open House on January 25.

· Mrs. Bears included the Diocese of Fresno Annual School Report Card. The report includes 20 Catholic elementary schools and 2 Catholic high schools under the Fresno Diocese.

· The Principal’s Report was approved by the Board. M/S/C Sakowski/Karpe

Formal Committee Reports

E. Buildings and Grounds Committee – Ray Karpe

· Ray was pleased to confirm the pool project is complete AND under budget!

· Ray reported there was a meeting to discuss further development of the tennis courts. A meeting was held January 17, 2011. It is hoped the tennis complex can begin construction May 1, and completed by August 1, 2011, pending finances and bid outcome.

· The Buildings/Grounds Report was approved by the Board. M/S/C LeBeauWattenbarger

F. Mission Committee – Lonie Wattenbarger

· Mrs. Lonie Wattenbarger did not have anything new to report as she has been working with the Gala Committee. Lonie “challenged” all board members to invite at least one (1) new couple to the Garces Gala that has never attended the event. Lonie believes there are many Catholic families that would support Garces and/or the Gala, if given an opportunity to attend the event.

G. Campus Life Committee – Maria Procell/Juanita Rivera

· Mrs. Juanita Rivera did not have anything new to report, but discussed how much she enjoyed meeting with Myka Peck, Lou Ann Durrett, and six students to discuss campus life last month, and hope to meet again in February.

H. Foundation Committee – Liaison – Bernie LeBeau

· There was no report from the Foundation.

I. Alumni Committee – Jim Sakowski

· Jim Sakowski reported the Alumni Committee has completed their first draft of the alumni component of the 2020 Strategic Plan. The Alumni Committee will send their report when completed.

· The Hall of Honor nominations are in, they have 14 total.

J. Staff Compensation Committee – John Szewczyk

· John Szewczyk had no report.

K. Athletic Committee – Dr. Tom Berry

· Dr. Berry had no report.

V. Old Business

· Dan reminded everyone to keep up the work on the 2020 plan updates, and the board job description. He hopes to have the plan completed by April, 2011.

VI. New Business

· No new business.

VII. Adjournment: The meeting was adjourned at 6:50 p.m. with a prayer.

VIII. Announcements:

· Next meeting – Tuesday, February 22, 2011 – Monday is a holiday!

Scribe: Tyna Haynes

________________________ ____________________________

Msgr. Michael Braun Dan Giordano, Chairman

November 15, 2010

Garces Board of Directors Meeting Minutes

November 15, 2010

Directors Present: Monsignor Michael Braun, Dr. Tom Berry, Mr. Dan Giordano, Mr. Ray Karpe, Mr. Bernie LeBeau, Mrs. Maria Procell, Mr. Jim Sakowski, Mr. Charles Sanders, Mr. John Szewczyk, Mrs. Lonie Wattenbarger.

Directors Absent: Mrs. Juanita Rivera.

Staff Members: President, John Fanucchi, Principal, Mrs. Kathleen Bears, Mr. Gordon Westhoff

I. Call to Order: The meeting was called to order at 5:30 p.m.

II. Prayer/Roll Call/Mission Statement: Prayer was led by Monsignor Braun, with Mr. John Fanucchi reading the Mission Statement.

III. Minutes: The minutes from the October 18, 2010, Board meeting were approved as presented. M/S/C LeBeau/Szewczyk

IV. A. Executive Committee

· The minutes from the Executive Committee Meeting held on November 8, 2010 were distributed in the Board packets.

· The Executive Committee Reports from November 8, 2010 were approved by the Board. M/S/C Szewczyk/Sakowski

B. Financial Report

· Financial reports were distributed in the Board packets.

· Charles Sanders reported the financial reports continue to improve in format and accountability. Mrs. King has been instrumental in bringing the accounting/business office practices and procedures up to date.

· In the future, the accounts will differentiate between the faculty/school costs and costs for administration.

· The Financial Report was approved by the Board. M/S/C Sanders/Bears

C. President’s Report

· The President’s Report was distributed earlier in the board packets.

· The Annual Fund Drive campaign continues with over $90,000 raised.

· Fall BBQ revenue is at $50,000.

· Tonya Abbott has been working on various grant proposals that could bring in revenue for Garces.

· The Annual Report will be sent out December 2010.

· The Booster Club has raised over $15,400 as of November 5, 2010.

· Mrs. Teri Shambaugh and Mrs. Marcie Soper continue to move forward with the 2011 Garces Gala.

· The Pool Project continues on schedule.

· The Advancement Report is included in the President’s Report.

· The Alumni Relations Report is included in the President’s Report.

· The Booster Club Report is included in the President’s Report.

· The Communications Report is included in the President’s Report.

· The Special Events Report is included in the President’s Report.

· The President’s Report was approved by the Board. M/S/C LeBeau/Sanders

D. Principals Report

· The Principal’s Report was included in the Board packet. Enrollment is at 627.

· Fall reconciliation services are almost complete, with the help of the local priests that have come on campus to help. Garces is very appreciative of the time the various priests from the local parishes give our students.

· Mrs. Bears and Lou Ann Durrett are working on changing the look of the website.

· The Canned Food Drive is held this month.

· Report cards went out 10/19/10.

· Mrs. Bears is looking for ways to improve the dancing etiquette of the students.

· The Principal’s Report was approved by the Board. M/S/C LeBeau/Berry

Formal Committee Reports

E. Buildings and Grounds Committee – Ray Karpe

· Ray reported the construction of the pool has continued to move forward. There have been no issues or delays, keeping the pool within the budget. Ray stated Garces has been fortunate with the committee that has been working on the pool. Without their cooperation and help, the project would not continue in a smooth manner.

· Ray reported a proposal for the tennis court complex would be presented in the next week. The proposed tennis court would have 8 courts, as required by tournament rules.

· The Buildings/Grounds Report was approved by the Board. M/S/C Procell/Wattenbarger

F. Mission Committee – Lonie Wattenbarger

· Lonie Wattenbarger went over the highlights of the Mission Committee report that was distributed in the Board packet. Lonie has enjoyed meeting with Vince Fanucchi to research Garces history. Vince has been invaluable in his knowledge, along with old newspapers, yearbooks, etc. that help in researching the Chapel and Garces history. The committee continues to discuss various projects. The next meeting will be November 29, 2010.

· The Mission Committee Report was approved by the Board. M/S/C Karpe/LeBeau

G. Campus Life Committee – Maria Procell/Juanita Rivera

· Maria Procell reported the committee had met to discuss various topics. The Campus Life Committee met to discuss the noticeable decrease in school spirit.

· The cafeteria has opened a ‘short line’ that allows students purchasing only a drink or one item to go through the “quick serve” line, as opposed to those students selecting lunch items.

· The students enjoyed the symposium with the visiting priests on campus. Thank you to Monsignor Braun, Monsignor Harrison, and Monsignor Kavookjian for taking the time to meet and spend time with our students.

· The Campus Life Report was approved by the Board. M/S/C Karpe/LeBeau

H. Foundation Committee – Liaison – Bernie LeBeau

· No report at this time.

I. Alumni Committee – Jim Sakowski

· Jim Sakowski reported the Alumni Committee is looking at ways to improve the alumni component of the 2020 Strategic Plan. The Alumni Committee will send their report when completed.

J. Staff Compensation Committee – John Szewczyk

· John Szewczyk continues to meet with the committee. The committee is working on various components to bring salaries and benefits into a formalized schedule. Mr. Szewczyk will continue to meet with committee members, faculty and administration.

K. Athletic Committee – Dr. Tom Berry

· Dr. Berry discussed his concerns/issues privately with Mrs. Bears. No report at this time.

V. Old Business

· Dan Giordano had the 2020 strategic plan template distributed in the Board packet. If anyone has any questions, suggestions or issues, please say so now. Dan hopes to have the plan completed by April 2011, using the included template for format.

VI. New Business

· Dr. Berry had discussed his concerns privately with Mrs. Bears. No new business.

VII. Adjournment: The meeting was adjourned at 7:25 p.m. with a prayer.

VIII. Announcements:

· Next meeting – December 13, 2010.

Scribe: Tyna Haynes

________________________ ____________________________

Msgr. Michael Braun Dan Giordano, Chairman

October 18, 2010

Garces Board of Directors Meeting Minutes

October 18, 2010

Directors Present: Monsignor Michael Braun, Dr. Tom Berry, Mr. Dan Giordano, Mr. Bernie LeBeau, Mrs. Maria Procell, Mrs. Juanita Rivera, Mr. Jim Sakowski, Mr. Charles Sanders, Mr. John Szewczyk, Mrs. Lonie Wattenbarger.

Directors Absent: Mr. Ray Karpe.

Staff Members: President, John Fanucchi, Principal, Mrs. Kathleen Bears, Mr. Gordon Westhoff

I. Call to Order: The meeting was called to order at 5:40 p.m.

II. Prayer/Roll Call/Mission Statement: Prayer was led by Monsignor Braun, with Lonie Wattenbarger reading the Mission Statement.

III. Minutes: The minutes from the September 20, 2010, Board meeting were approved as presented. M/S/C LeBeau/Szewczyk

IV. A. Executive Committee

· The minutes from the Executive Committee Meeting held on October 11, 2010 were distributed in the Board packets.

· The Executive Committee Reports from October 11, 2010 were approved by the Board. M/S/C Wattenbarger/Procell

B. Financial Report

· Lisa King distributed a more updated income/statement/balance report up to this date. The reports came from new audit information since the Executive committee reports were distributed.

· Charles Sanders and Bernie LeBeau thanked Lisa for the continuous work on the audit process for the accounts. Mrs. King is confident the numbers have been corrected, and Garces will be able to move forward in the business office with guidance and audit information from the financial committee.

· The Financial Report was approved by the Board. M/S/C LeBeau/Szewczyk

C. President’s Report

· The President’s Report was distributed earlier in the board packets.

· The Annual Fund Drive campaign continues with over $55000.00 being raised, and another $15,000 in pledged/promised.

· The rain did not hamper the Fall BBQ too much – sponsorships totaled over $46,400.00.

· The Booster Club has raised over $15,000 as of October 18, 2010.

· Mrs. Teri Shambaugh and Mrs. Marcie Soper have agreed to co-chair the 2011 Garces Gala, and had their first meeting October 15 with many interested people in attendance.

· Gordon Westhoff reported the Open House held on October 17 had over 65 attendees, and those numbers could be higher. Mr. Westhoff thought the open house went very well.

· The Advancement Report is included in the President’s Report.

· The Alumni Relations Report is included in the President’s Report.

· The Booster Club Report is included in the President’s Report.

· The Communications Report is included in the President’s Report.

· The Special Events Report is included in the President’s Report.

· The President’s Report was approved by the Board. M/S/C Sakowski/LeBeau

D. Principals Report

· The Principal’s Report was included in the Board packet. Enrollment is at 627, with one new student enrolling this week.

· Mrs. Bears stated that Mr. Billy Potter began his position as the Facilities Manager.

· Local priests have been invited to help with fall reconciliation services.

· Student Retreats have been scheduled. Freshman had their retreat already, with the junior retreat being held on Nov. 3-4.

· The Principal’s Report was approved by the Board. M/S/C LeBeau/Szewczyk

Formal Committee Reports

E. Buildings and Grounds Committee – Ray Karpe

· No report at this time.

F. Mission Committee – Lonie Wattenbarger

· The Mission Committee will be meeting on October 20 at 3:00 p.m. to further discuss their projects and plans.

G. Student Life Committee – Maria Procell/Juanita Rivera

· Mrs. Procell and Mrs. Rivera begin meeting with students in the next few weeks. Parent meetings will follow as soon as a schedule can be set with the parents/adults.

H. Foundation Committee – Liaison – Bernie LeBeau

· Bernie LeBeau reported the Foundation will be meeting on October 25.

I. Alumni Committee – Jim Sakowski

· No report at this time.

J. Staff Compensation Committee – John Szewczyk

· No report at this time.

K. Athletic Committee – Dr. Tom Berry

· No report at this time.

V. Old Business

· Board members were again reminded to present job descriptions in their area of the board to the Executive Committee as soon as possible. Members are urged to contact the respective people on their committees to begin work on updating the plan. Mr. Giordano would like to have the 2020 Strategic Plan completed by April 2011.

VI. New Business

· There was no new business.

VII. Adjournment: The meeting was adjourned at 6:40 p.m. with a prayer.

VIII. Announcements:

· Next meeting – November 15, 2010.

Scribe: Tyna Haynes

________________________ ____________________________

Msgr. Michael Braun Dan Giordano, Chairman

September 20, 2010

Garces Board of Directors Meeting Minutes

September 20, 2010

Directors Present: Monsignor Michael Braun, Dr. Tom Berry, Mr. Dan Giordano, Mr. Bernie LeBeau, Mrs. Juanita Rivera, Mr. Jim Sakowski, Mr. Charles Sanders, Mr. John Szewczyk, Mrs. Lonie Wattenbarger.

Directors Absent: Mr. Ray Karpe, Mrs. Maria Procell.

Staff Members: President, John Fanucchi, Principal, Mrs. Kathleen Bears, Mr. Gordon Westhoff

I. Call to Order: The meeting was called to order at 5:35 p.m.

II. Prayer/Roll Call/Mission Statement: Prayer was led by Monsignor Braun, with Lonie Wattenbarger reading the Mission Statement.

III. Minutes: The minutes from the August 16, 2010, Board meeting were approved as presented. M/S/C Szewczyk/LeBeau

IV. A. Executive Committee

· The minutes from the Executive Committee Meeting held on September 13, 2010 were distributed in the Board packets.

· The Executive Committee Reports from September 13, 2010 were approved by the Board. M/S/C Szewczyk/Rivera

B. Financial Report

· Lisa King distributed updated income/statement/balance reports up to this date. The reports came from new audit information since the Executive committee reports were distributed.

· Charles Sanders, Bernie LeBeau and Lisa continue to work on having clean account information to move forward with this school year. Mrs. King will continue to audit the business office procedures and accounts as needed and necessary.

· Charles Sanders stated the large amount of cash sitting in the bingo account was transferred to a more secure account.

· The Financial Report was approved by the Board. M/S/C LeBeau/Sakowski

C. President’s Report

· The President’s Report was distributed earlier in the board packets.

· The Annual Fund Drive information has been sent out to current parents. All other constituents will receive their information in the coming week. Currently $11,245.00 has been raised with another $8,000 in pledged/promised.

· Tickets for the Fall BBQ are still available; the night is always good food and friends coming together. Over $37,300.00 has been secured in sponsorships this year. The goal for 2010 sponsorship was $31,950.00.

· The Booster Club has raised over $3,000 as of August 6, 2010.

· The pool project continues with construction meetings being held every two weeks for progress reports, with Ray Karpe taking the lead on any and all issues. Garces is grateful to Ray Karpe for all the time he has spent working on the construction issues.

· Mrs. Teri Shambaugh and Mrs. Marcie Soper have agreed to co-chair the 2011 Garces Gala.

· The Advancement Report is included in the President’s Report.

· The Alumni Relations Report is included in the President’s Report.

· The Booster Club Report is included in the President’s Report.

· The Communications Report is included in the President’s Report.

· The Special Events Report is included in the President’s Report.

· The President’s Report was approved by the Board. M/S/C LeBeau/Sakowski

D. Principals Report

· The Principal’s Report was included in the Board packet. Enrollment is at 625, with one new student enrolling this week.

· Mrs. Bears stated that Mr. Billy Potter has been hired as the Facilities Manager.

· Kathleen and Mike met with Kern High School District representatives to discuss receiving a portion of Title I and II monies. These funds could be used for staff development and extra after school help for students.

· Campus Ministry will be assisting with SOS (Support Our Soldiers) Club for the fall.

· The Holy Bowl schedule was distributed for those interested in attending the various sports activities that day.

· The Principal’s Report was approved by the Board. M/S/C Berry/Szewczyk

Formal Committee Reports

E. Buildings and Grounds Committee – Ray Karpe

· No report at this time.

F. Mission Committee – Lonie Wattenbarger

· The Mission Committee will be meeting on September 29^th at 3:00 p.m. to discuss their projects and/or plans.

G. Student Life Committee – Maria Procell/Juanita Rivera

· Maria Procell sent in a report that she had met with Ms. Myka Peck, and will having future meetings to discuss fall community projects, and already scheduled activities. Mrs. Procell and Mrs. Rivera will extend an invitation to the parents to participate.

H. Foundation Committee – Liaison – Bernie LeBeau

· Bernie LeBeau distributed a brief update of the foundation accounts. Good news is that with the market going up, the accounts have grown in value.

· The Foundation Board of Directors met today, September 20, and nominated officers for the 2010-2011 year. John Fanucchi, President (pursuant to bylaw requirements), Bernie LeBeau was elected Secretary, and Joe Ziemann was elected Chief Financial Officer, and Mrs. Deborah Leary serving as acting Chairman of the Foundation Board.

· Dr. Thomas Berry has been elected to serve on the Foundation Board. His schedule for the remaining months of 2010 is full, but will calendar any future dates if given enough notice.

· Dr. John Ritter resigned his position on the Foundation Board of Directors. The Foundation Board thanks Dr. Ritter for his many years of service and dedication to the Foundation Board of Directors.

· The Foundation Board discussed hosting an event for friends of Garces that have been identified as potential or planned giving donors. The Event will be hosted by the Foundation and by John & Rachell Fanucchi, at their home. The event will be an informal wine tasting and hors d’oeuvres. The Foundation will keep all informed of the event.

I. Alumni Committee – Jim Sakowski

· Jim Sakowski reported the Alumni Board had five new members elected at the last meeting.

· The Alumni Board has began the process of reaching out to acknowledge those who have passed away by sending Mass cards for St. Dominic Student Chapel from the Alumni Board.

J. Staff Compensation Committee – John Szewczyk

· The Staff Compensation Committee will be meeting in the coming month. Report to follow.

K. Athletic Committee – Dr. Tom Berry

· Dr. Berry was able to meet with Mrs. Lela Steiber, Athletic Director. The Athletic Committee will meet again in October.

V. Old Business

· Board members were reminded to present job descriptions in their area of the board to the Executive Committee as soon as possible. Members are urged to contact the respective people on their committees to begin work on updating the plan. Dan would like to have the 2020 Strategic Plan completed by April 2011.

VI. New Business

· There was no new business.

VII. Adjournment: The meeting was adjourned at 6:25 p.m. with a prayer.

VIII. Announcements:

· Next meeting – October 18, 2010.

Scribe: Tyna Haynes

________________________ ____________________________

Msgr. Michael Braun Dan Giordano, Chairman

August 16, 2010

Garces Board of Directors Meeting Minutes

August 16, 2010

Directors Present: Monsignor Michael Braun, Dr. Tom Berry, Mr. Dan Giordano, Mr. Bernie LeBeau, Mrs. Juanita Rivera, Mr. Jim Sakowski, , Mr. John Szewczyk, Mrs. Lonie Wattenbarger.

Directors Absent: Mr. Ray Karpe, Mrs. Maria Procell, Mr. Charles Sanders.

Staff Members: President, John Fanucchi, Principal, Mrs. Kathleen Bears.

I. Call to Order: The meeting was called to order at 5:31 p.m.

II. Prayer/Roll Call/Mission Statement: Prayer was led by Monsignor Braun, with Lonie Wattenbarger reading the Mission Statement.

III. Minutes: The minutes from the June 21, 2010, Board meeting were approved as presented. M/S/C Szewczyk/Sakowski

IV. A. Executive Committee

· The minutes from the Executive Committee Meeting held on July 12, 2010 and August 9, 2010 were distributed in the Board packets.

· The Executive Committee Reports were approved by the Board. July 12, 2010 M/S/C LeBeau/Sakowski. August 9, 2010 M/S/C Sakowski/Wattenbarger

B. Financial Report

· Dan Giordano introduced Mrs. Lisa King. Lisa King distributed an updated income statement and balance sheet.

· Lisa has been working to resolve any discrepancies with the accounting and balance process. Bernie LeBeau will help differentiate how scholarship, financial aid and tuition accounts are defined and used in the reporting process.

· The Financial Report was approved by the Board. M/S/C Szewczyk/Rivera

C. President’s Report

· The President’s Report was distributed earlier in the board packets.

· The Annual Fund Drive will kick off August 17, 2010, with presentations being given to current parents on Back-to-School-Night. John and Tonya have begun making contact with potential donors.

· Tickets for the Fall BBQ are out & available for purchase. The BBQ will be held October 7, 2010.

· Mission Magazine will go out this month.

· The Booster Club has raised over $3,000 as of August 6, 2010.

· The pool project continues with construction meetings being held every two weeks for progress reports, with Ray Karpe taking the lead on any issues.

· The Advancement Report is included in the President’s Report.

· The Alumni Relations Report is included in the President’s Report.

· The Booster Club Report is included in the President’s Report.

· The Communications Report is included in the President’s Report.

· The Special Events Report is included in the President’s Report.

· The President’s Report was approved by the Board. M/S/C LeBeau/Sakowski

D. Principals Report

· The Principal’s Report was included in the Board packet. Projected enrollment for 2010-2011 is fluctuating between 620-630.

· 2010-2011 goals were addressed and distributed.

· Each grade level will have Mass at lunch this week, and next week.

· New assignments were given to Debra Sakowski, Director of Counseling, Gordon Westhoff, Director of Admissions/Asst. to the President, and Kim Harper, Library Clerk. Amy Dinsmore is the new Freshman counselor and psychology teacher, Jeremy Wilson will teach chemistry, and Crystal Watts will be teaching Choir.

· Back to school night will be August 25, 2010.

· Kathleen is working with Kern High School District to obtain a portion of Title I & II government funding for the school.

· The new cafeteria service has begun with Alegre Foods providing food service for the campus. Mrs. Bears hopes that with the new food service, and a food service truck after school, the students will not be leaving campus once arriving at school.

· The Principal’s Report was approved by the Board. M/S/C Wattenbarger/Rivera

Formal Committee Reports

E. Buildings and Grounds Committee – Ray Karpe

· No report at this time.

F. Mission Committee – Lonie Wattenbarger

· No report at this time.

G. Student Life Committee – Maria Procell/Juanita Rivera

· No report at this time.

H. Foundation Committee – Liaison – Bernie LeBeau

· Bernie LeBeau stated that as by-laws dictate, the Board of Directors will designate someone to serve as Chairman of the Foundation Board for the 2010-2011 year.

· The Board moved that Bernie LeBeau be nominated as Chairman of the Foundation Board. M/S/C Szewczyk/Sakwoski

I. Alumni Committee – Jim Sakowski

· Jim Sakowski reported letters went out to various alumni inviting them to special recognition games on September 25 and October 1. Alumni will be honored at these two games.

J. Staff Compensation Committee – John Szewczyk

· No report at this time.

K. Athletic Committee – Dr. Tom Berry

· No report at this time.

V. Old Business

· No old business.

VI. New Business

· The Board motioned Charles Sanders be Chairman of the Finance Committee. M/S/C LeBeau/Szewczyk.

· Dan reminded all board members that the 2010 plan will be updated for 2020. All board members will have a portion of the plan they will be responsible for review and updating.

· Dan asked for suggestions for the replacement of Mrs. Marcie Soper on the Advancement Committee.

· All Board members will present to the Executive committee prior to their September 13^th meeting job descriptions of their area.

VII. Adjournment: The meeting was adjourned at 6:40 p.m. with a prayer.

VIII. Announcements:

· Next meeting – September 20, 2010.

Scribe: Tyna Haynes

________________________ ____________________________

Msgr. Michael Braun Dan Giordano, Chairman

June 21, 2010

Garces Board of Directors Meeting Minutes

June 21, 2010

Directors Present: Monsignor Michael Braun, Dr. Tom Berry, Mr. Dan Giordano, Mr. Ray Karpe, Mrs. Maria Procell, Mr. Jim Sakowski, Mr. Charles Sanders, Mr. John Szewczyk, Mrs. Lonie Wattenbarger.

Directors Absent: Mr. Bernie LeBeau, Mrs. Juanita Rivera, Mrs. Marcie Soper.

Staff Members: President, John Fanucchi, Principal, Mrs. Kathleen Bears, Mrs. Patricia Edgerle

I. Call to Order: The meeting was called to order at 5:28 p.m.

II. Prayer/Roll Call/Mission Statement: Prayer was led by Monsignor Braun, with Dan Giordano reading the Mission Statement.

Dan Giordano welcomed Dr. Tom Berry and Mrs. Lonie Wattenbarger to the Garces Board of Directors. Dr. Berry will oversee the Athletics Committee, and Mrs. Wattenbarger will continue working in the Mission Committee. Mrs. Wattenbarger was instrumental in working with Dr. Helper on the history of the Grotto.

Dan asked that any reports from directors be sent to Dan before the Executive Meetings. If you are unable to attend meetings, please let Dan or Tyna know.

III. Minutes: The minutes from the May 24, 2010, Board meeting were approved with the addition of a motion added to old business, the motion was inadvertently missed. The motion requests meetings and events being held at Garces begin promptly at the designated time. M/S/C Szewczyk/Sanders

IV. A. Executive Committee

· The minutes from the Executive Committee Meeting held on June 14, 2010 were distributed in the Board packets.

· The Executive Committee Report was approved by the Board. M/S/C Sakowski/Szewczyk

B. Financial Report

· The Financial Report was distributed in the Board packets.

· Mr. Bernie LeBeau, Mr. Charles Sanders and Mrs. Lisa King continue to work with Mrs. Edgerle.

· The Financial Report was approved by the Board. M/S/C Sakowski/Szewczyk

C. President’s Report

· The President’s Report was distributed earlier in the board packets.

· John Fanucchi stated the Alegre Foods contract is in final review stages.

· The Special Events Coordinator position was been eliminated, Ms. Tonya Abbott will resume the duties of Special Events Coordinator.

· Gordon Westhoff begins his position as Director of Admissions on August 1, 2010.

· The pool project continues with construction meetings being held every two weeks for progress reports.

· The Booster Club membership drive will begin July, 2010.

· Dates for the 2010-2011 Executive and Board meetings are included.

· The Advancement Report is included in the President’s Report.

· The Alumni Relations Report is included in the President’s Report.

· The Booster Club Report is included in the President’s Report.

· The Communications Report is included in the President’s Report.

· The Special Events Report is included in the President’s Report.

· The President’s Report was approved by the Board. M/S/C Szewczyk/Wattenbarger

D. Principals Report

· The Principal’s Report was included in the Board packet. Projected attendance for 2010-2011 is 630.

· 2010-2011 School Calendars will be distributed to Board members as soon as they come in, Mrs. Bears has included August and September months in her report.

· A chemistry teacher has been hired.

· The Freshman counselor has been hired.

· The Principal’s Report was approved by the Board. M/S/C Sanders/Procell

Formal Committee Reports

E. Facilities, Buildings and Grounds Committee – Ray Karpe

· Mr. Karpe reported construction on the pool continues with bi-weekly meetings and progress reports.

F. Advancement – Marcie Soper

· The Advancement Report is included in the President’s Report.

· The Board received Mrs. Marcie Soper’s resignation. The board will miss the hard work and dedication Mrs. Soper has given Garces. John Fanucchi will begin looking for a replacement.

G. Mission Committee – Lonie Wattenbarger

· Mrs. Wattenbarger plans on the committee providing research on the chapel. It is hoped to be completed by September.

H. Student Life Committee – Maria Procell/Juanita Rivera

· No report at this time.

I. Foundation Committee – Liaison – Bernie LeBeau

· No report at this time.

J. Alumni Committee – Jim Sakowski

· Mr. Jim Sakowski reported Alumni Committee had two retire from the Alumni Board, and five new members approved by the Rector. Mr. Sakowski wanted to note the Alumni Board remained under-budget for the 2009-2010 FY thanks to Ms. Lou Ann Durrett. The Alumni Board is grateful to Ms. Durrett for all of her hard work and effort.

K. Staff Compensation Committee – John Szewczyk

· No report at this time.

L. Athletic Committee – Dr. Tom Berry

· No report at this time.

V. Old Business

· Ray Karpe motioned that meetings and events being held at Garces begin promptly at the designated time. This avoids impacting the schedules of those attending meetings. M/S/C

VI. New Business

· The 2010 Plan will be revised for 2020.

VII. Adjournment: The meeting was adjourned at 6:05 p.m. with a prayer.

VIII. Announcements:

· Next meeting – August 16, 2010.

Scribe: Tyna Haynes

________________________ ____________________________

Msgr. Michael Braun Dan Giordano, Chairman

May 24, 2010

Garces Board of Directors Meeting Minutes

May 24, 2010

Directors Present: Monsignor Michael Braun, Mr. Dan Giordano, Dr. Susan Helper, Mr. Ray Karpe, Mr. Bernie LeBeau, Mrs. Maria Procell, Mrs. Juanita Rivera, Mr. Jim Sakowski, Mr. Charles Sanders, Mr. John Szewczyk.

Directors Absent: Mrs. Marcie Soper.

Staff Members: President, John Fanucchi, Principal, Mrs. Kathleen Bears,

Staff Members Absent: Mrs. Patricia Edgerle.

I. Call to Order: The meeting was called to order at 5:35 p.m.

II. Prayer/Roll Call/Mission Statement: Prayer was led by Monsignor Braun, with Dr. Susan Helper reading the Mission Statement.

III. Minutes: The minutes from the April 19, 2010, Board meeting were approved with the correction of Mr. Thomas Berry, being changed to Dr. Thomas Berry.

IV. A. Executive Committee

· The minutes from the Executive Committee Meeting held on May 17, 2010 were distributed in the Board packets.

· The Executive Committee Report was approved by the Board. M/S/C Helper/Procell

B. Financial Report

· The Financial Report was distributed in the Board packets.

· Mr. Bernie LeBeau, Mr. Charles Sanders and Mrs. Lisa King continue to work with Mrs. Edgerle.

C. President’s Report

· The President’s Report was distributed earlier in the board packets.

· John Fanucchi thanked Mr. LeBeau and Mr. John Szewczyk for their help with the cafeteria services contract with Alegre Foods. Alegre Foods will begin food service August 2010.

· John and Tonya continue to reach out to constituents for pledges to the Annual Fund Drive, Fund the Future, or any other project that will interest the constituent.

· A ground-breaking ceremony will be held June 1, 2010 for the Salvucci Aquatics Center.

· The Hall of Honor Dinner was a splendid evening for all. Over 280 guests attended the event.

· The Advancement Report is included in the President’s Report.

· The Alumni Relations Report is included in the President’s Report.

· The Booster Club Report is included in the President’s Report.

· The Communications Report is included in the President’s Report.

· The Special Events Report is included in the President’s Report.

· The President’s Report was approved by the Board.

D. Principals Report

· The Principal’s Report was distributed by Kathleen. End of the year attendance was 677.

· Baccalaureate and graduation ceremonies were very nice.

· Mrs. Debbie Sakowski was named Director of Counseling.

· The Principal’s Report was approved by the Board.

Formal Committee Reports

E. Facilities, Buildings and Grounds Committee – Ray Karpe

· Mr. Karpe reported planning for the pool continues. Ground-breaking will be held June 1, 2010.

· The Board maintained that all invoices, applications for payment or any other monies being spent on the aquatics center be kept separate for review.

· Mr. Karpe will look over all invoices for the project before they can be sent to the Diocese for payment. Monsignor Braun and the Board of Directors agree the payments & monies for the pool should be kept separate for review.

· Ray continues to work with various companies to find more economic ways to cut our utility bills in electrical, gas and water.

F. Maintenance –

· No report at this time.

G. Advancement – Marcie Soper

· The Advancement Report is included in the President’s Report.

H. Mission Committee – Dr. Susan Helper

· Dr. Helper distributed a brief outline of what the Mission Committee has accomplished, and hopes to accomplish in the future.

· Dr. Helper presented the Board with the permanent display board with the history of Garces. The board can be framed and moved wherever it can best be displayed.

· Dr. Helper was very proud to have the board review the plaque that was installed in the grotto. It is hoped that future generations will enjoy both the history of the grotto and Garces.

· The Mission Committee was approved. The Board wished to thank Dr. Susan Helper for her many years of service and dedication to Garces Memorial High School. Dr. Helper will be retiring from the Garces memorial Board of Directors, effective June, 2010.

I. Student Life Committee – Maria Procell/Juanita Rivera

· No report was issued.

· Mrs. Procell and Mrs. Rivera were both happy with the Alegre Food Service decision.

J. Foundation Committee – Liaison – Bernie LeBeau

· Mr. LeBeau stated the Foundation had agreed to gift Garces with $300,000 for the aquatics center. While the term gift is used, a repayment schedule has been made for Garces to repay the gift when all money has come in for the aquatics center.

· The Board approved the gift and repayment terms.

K. Alumni Committee – Jim Sakowski

· Mr. Jim Sakowski reported the Hall of Honor Dinner sponsored by the Alumni Association, on May 15, 2010 was a wonderful evening. Café Med, Meir Brown provided an excellent meal to the 280 guests.

L. Staff Compensation Committee – John Szewczyk

· No report at this time.

V. Old Business

· The Board of Directors took a moment to thank Dr. Helper for her many years of service and dedication. Dr. Helper was presented with a gift, and prayers for good wishes on all she does.

· Ray Karpe motioned that meetings and events being held at Garces begin promptly at the designated time. This avoids impacting the schedules of those attending meetings. M/S/C

VI. New Business

· Mr. John Fanucchi and Mr. Dan Giordano announced the Director of Admissions will be Gordon Westhoff.

VII. Adjournment: The meeting was adjourned at 6:35 p.m. with a prayer.

VIII. Announcements:

· Next meeting – June 21, 2010

Scribe: Tyna Haynes

________________________ ____________________________

Msgr. Michael Braun Dan Giordano, Chairman

April 20, 2010

Garces Board of Directors Meeting Minutes

April 20, 2010

Staff Members: President, John Fanucchi, Principal, Mrs. Kathleen Bears, Mrs. Patricia Edgerle.

I. Call to Order: The meeting was called to order at 5:35 p.m.

II. Prayer/Roll Call/Mission Statement: Prayer was led by Monsignor Braun, with John Fanucchi reading the Mission Statement.

III. Minutes: The minutes from the March 15, 2010, Board meeting were approved with the addition of a statement under New Business. The statement approving new board representation was added under new business. M/S/C Szewczyk/Sakowski

IV. A. Executive Committee

· The minutes from the Executive Committee Meeting held on April 12, 2010 were distributed in the Board packets.

· The Executive Committee Report was approved by the Board. M/S/C Szewczyk/

B. Financial Report

· The Financial Report was distributed in the Board packets.

· Mr. Bernie LeBeau went over the Balance Sheet dated June 30, 2009. Mr. LeBeau explained that Garces needed a base starting point for accounting purposes to move forward with getting the budget in a correct, reportable format.

· Mr. LeBeau, Mr. Charles Sanders, and Mrs. Lisa King continue to work with Mrs. Edgerle in getting the budget and accounts up to date for the coming 2010-2011 school year. The Finance Committee will continue to work with Mrs. Edgerle in getting the accounts correct and updated.

· The Financial Report was approved by the Board. M/S/C Procell/Sanders

C. President’s Report

· The President’s Report was distributed earlier in the board packets.

· The Advancement Report is included in the President’s Report.

· The Alumni Relations Report is included in the President’s Report.

· The Booster Club Report is included in the President’s Report.

· The Communications Report is included in the President’s Report.

· The Special Events Report is included in the President’s Report.

· The President’s Report was approved by the Board.

D. Principals Report

· Kathleen stated attendance is at 680 students as of April 12, 2010.

· Kathleen discussed the business office has found a company that will finance tuition for parents. The information will be sent out with registration packets.

· The Principal’s Report was approved by the Board.

Formal Committee Reports

E. Facilities, Buildings and Grounds Committee – Ray Karpe

· Mr. Karpe reported planning for the pool continues. Bids are being accepted at this time, with formal bid opening on April 28, 2010.

· Ray continues to work with various companies to find more economic ways to cut our utility bills in electrical, gas and water.

F. Maintenance –

· No report at this time.

G. Advancement – Marcie Soper

· The Advancement Report is included in the President’s Report.

H. Mission Committee – Dr. Susan Helper

· No report at this time.

I. Student Life Committee – Maria Procell/Juanita River

· Mrs. Procell asked Mrs. Bears to report on the meeting with Alegre Food Service. Alegre is a vendor that provides food service for private schools, businesses, etc. Mrs. Bears, Mr. Fanucchi, Mr. Sakowski and Mrs. Procell met with the representative for Alegre.

· The proposal includes Alegre providing the food and service workers to provide the best food and service for Garces students. Mr. Sakowski thought the proposal was very straight forward, and believes the company is capable of providing good service. Mr. Fanucchi checked several references and found that the schools being provided service to were all very happy with Alegre.

· Mr. Fanucchi and Mrs. Bears will continue discussion with Alegre to see if the vendor will work for Garces.

J. Foundation Committee – Liaison – Bernie LeBeau

· Mr. LeBeau discussed the revised 2.4 section of “Appointment and Term of Office”.

K. Alumni Committee – Jim Sakowski

· Mr. Jim Sakowski invited board members to the Hall of Honor Dinner sponsored by the Alumni Association, on May 15, 2010.

L. Staff Compensation Committee – John Szewczyk

· No report at this time.

V. Old Business

VI. New Business

· Mr. John Fanucchi distributed the budget overview for 2010-2011 for approval by the board. Discussion was held on various budget points of interest.

· The 2010-2011 Budget was approved. M/S/C Karpe/LeBeau; with 1 opposed.

· Dan Giordano reminded everyone the Baccalaureate Mass is May 17 at 7:30 p.m. Graduation ceremony is May 18, at Rabobank Arena. There will be a dinner before the graduation ceremony at Maxwell’s Restaurant. Please let Tyna know if you will be attending graduation and/or dinner. Dan reminded everyone to dress appropriately for both ceremonies.

· John Fanucchi will ask Dr. Thomas Berry if he will be interested in serving on the Garces Board of Directors as Athletics representative.

VII. Adjournment: The meeting was adjourned at 7:15 p.m. with a prayer.

VIII. Announcements:

· Next meeting – May 24, 2010

Scribe: Tyna Haynes

________________________ ____________________________

Msgr. Michael Braun Dan Giordano, Chairman

March 15, 2010

Garces Board of Directors Meeting Minutes

March 15, 2010

Directors Present: Monsignor Michael Braun, Mr. Dan Giordano, Dr. Susan Helper, Mr. Ray Karpe, Mr. Bernie LeBeau, Mr. Charles Sanders, Mr. Jim Sakowski, Mrs. Marcie Soper, Mr. John Szewczyk.

Not Present: President, John Fanucchi, Mrs. Maria Procell, Mrs. Juanita Rivera,

Staff Members: Principal, Mrs. Kathleen Bears, Mrs. Patricia Edgerle.

I. Call to Order: The meeting was called to order at 5:35 p.m.

II. Prayer/Roll Call/Mission Statement: Prayer was led by Monsignor Braun, with Dr. Susan Helper reading the Mission Statement.

III. Minutes: The minutes from the February 16, 2010, Board meeting were approved as presented. M/S/C Helper/Soper

IV. A. Executive Committee

· The minutes from the Executive Committee Meeting held on March 8, 2010 were distributed in the Board packets.

· The Executive Committee Report was approved by the Board. M/S/C Soper/Helper

B. Financial Report

· The Financial Report was distributed in the Board packets.

· Mr. Charles Sanders distributed a corrected Financial Statement with adjustments as of June 30, 2009. Mr. Sanders went on to say that the Financial Committee continues to work towards a better, improved accounting of funds and debts.

· Mr. LeBeau and Mr. Sanders agree that the financial accounts must be reviewed, cleaned up and given better recognition as to what is being expensed or received.

· Mr. LeBeau and Mr. Sanders have given a report that included goals needed to achieve a balanced, informed, budget.

· Mrs. Edgerle, Mr. Fanucchi and Mrs. Bears continue to meet with departments to get their budgets in order.

· The Financial Report was approved by the Board. M/S/C Sakowski/Helper

C. President’s Report

· The President’s Report was distributed earlier in the board packets. Mr. Fanucchi did not attend the board meeting. Listed below are the various reports included in the President’s Report.

· The Advancement Report is included in the President’s Report.

· The Alumni Relations Report is included in the President’s Report.

· The Booster Club Report is included in the President’s Report.

· The Communications Report is included in the President’s Report.

· The Special Events Report is included in the President’s Report.

D. Principals Report

· Kathleen stated attendance is at 680 students as of March 8, 2010.

· Tonight is Freshman Orientation with parents and students attending a dinner meeting.

· An informal open house will be held March 18, 2010.

· Father Larry Toschi, the new pastor from Our Lady of Guadalupe will be the main celebrant at the All School Mass on March 16, 2010. The Mass will be in memory of Sister Kay and Nick Russell, class of 2009.

· The Principal’s Report was approved by the Board. M/S/C Szewczyk/Helper

Formal Committee Reports

E. Facilities, Buildings and Grounds Committee – Ray Karpe

· Mr. Karpe reported planning for the pool continues. Final plans for the pool should be completed in April, with possible bidding process in May. Ordiz-Melby and S.C. Anderson continue to move ahead with the pool project.

· Ray is working to have a power assessment performed on the school buildings and grounds to help find any areas where electricity use can be lowered.

· Discussion was held on how far to go with the plans & construction for the pool, when it is possible there will not be enough funding for completion of the pool and maintenance of the pool once constructed.

· The Board of Directors motioned and approved a provision that the bid process will not proceed if it is found there will not be enough funds to complete construction of the pool.

· The Facilities, Buildings & Grounds Report was approved by the Board. M/S/C Helper/Sakowski

F. Maintenance –

· No report at this time.

G. Advancement – Marcie Soper

· The Advancement Report is included in the President’s Report.

H. Mission Committee – Dr. Susan Helper

· Dr. Helper submitted a report of the Mission Committee meeting held on March 3, 2010.

· Mrs. Mestmaker completed the mock-up of the grotto history display board. Dr. Helper asked the Board to approve proceeding with the laminated, display board, which will cost $500. The display board will be of display quality, and can be displayed anywhere. The Board approved the motion to proceed with the display board.

· Dr. Helper requested the Board approve proceeding with the plaque that will be displayed in the grotto area, the cost of the plaque will be $1000-$1500. The Board of Directors approved the motion to proceed with the plaque. M/S/C LeBeau/Karpe

· Dr. Helper is grateful to Mrs. Wattenbarger for beginning to compile and categorize all the Garces memorabilia obtained from Vince Fanucchi.

· Dr. Helper stated the Mission Committee is thankful to Mr. Vince Fanucchi for providing both his knowledge and all the Garces memorabilia for use in the Mission Committee work.

· The Mission Committee was approved by the Board. M/S/C Sakowski/LeBeau

I. Student Life Committee – Maria Procell/Juanita River

· Mrs. Procell provided a hand out from Bakersfield Christian High School. The handout gives information on how the high school handles their lunch program. The Board is asked to review the hand out.

· Dr. Helper stated she had talked with a few BCHS students/parents and they seem happy with the choices of food and the way the program is run.

J. Foundation Committee – Liaison – Bernie LeBeau

· No report at this time.

K. Alumni Committee – Jim Sakowski

· No report at this time.

L. Staff Compensation Committee – John Szewczyk

· No report at this time.

V. Old Business

VI. New Business

· Ray Karpe asked that the Board discuss sports uniform policy.

· The Board of Directors will accept recommendations for new Board representation. Recommendations shall be given to Dan Giordano, John Fanucchi or Kathleen Bears.

VII. Adjournment: The meeting was adjourned at 7:10 p.m. with a prayer.

VIII. Announcements:

· Monsignor Braun asked that Bishop Steinbock be remembered in our prayers as he undergoes a surgery procedure.

· Next meeting – April 19, 2010

Scribe: Tyna Haynes

________________________ ____________________________

Msgr. Michael Braun Dan Giordano, Chairman

February 16, 2010

Garces Board of Directors Meeting Minutes

February 16, 2010

Directors Present: Monsignor Michael Braun, Mr. Dan Giordano, Dr. Susan Helper, Mr. Ray Karpe, Mrs. Maria Procell, Mrs. Juanita Rivera, Mr. Charles Sanders, Mr. Jim Sakowski, Mr. John Szewczyk.

Not Present: Mr. Bernie LeBeau, Mrs. Marcie Soper

Staff Members: President, John Fanucchi; Principal, Mrs. Kathleen Bears, Mrs. Patricia Edgerle.

I. Call to Order: The meeting was called to order at 5:35 p.m.

II. Prayer/Roll Call/Mission Statement: Prayer was led by Monsignor Braun, with Dr. Susan Helper reading the Mission Statement.

III. Minutes: The minutes from the January 19, 2010, Board meeting were approved as presented. M/S/C Helper/Sakowski

IV. A. Executive Committee

· The minutes from the Executive Committee Meeting held on February 9, 2010 were distributed in the Board packets.

· The Executive Committee Report was approved by the Board. M/S/C Sakowski/Helper

B. Financial Report

· The Financial Report was distributed in the Board packets.

· Pat Edgerle reported the business office has begun training on the BlackBaud system. The training will help the business office have more resources in the software to help in reports and tracking expenses/income.

· The Board agreed the Business Office needs to begin using the BlackBaud system solely for the business office accounting practices. Using other forms of software in addition to BlackBaud is duplicating work and unnecessary.

· Mrs. Edgerle, Mr. Fanucchi and Mrs. Bears continue to meet with departments to get their budgets in order.

· The Financial Report was approved by the Board. M/S/C Helper/Sakowski

C. President’s Report

· Student volunteers continue to make phone calls to alumni, asking their support of the Annual Fund Drive. John and Tonya continue to contact parents and prospective donors asking their support of the Annual Fund Drive.

· Special Events Coordinator Desiree Adams continues with Gala planning. Over 600 treasure chest tickets have been sold, with the students earning a day off from school. The day off is March 5, 2010.

· The Booster Club continues to serve fabulous food during the home game events. The Booster Club is preparing for a membership drive.

· The Advancement Report is included in the President’s Report.

· The Alumni Relations Report is included in the President’s Report.

· The Booster Club Report is included in the President’s Report.

· The Communications Report is included in the President’s Report.

· The Special Events Report is included in the President’s Report.

· The President’s Report was approved by the Board. M/S/C Karpe/Helper

D. Principals Report

· Kathleen stated attendance is at 682 students.

· Mrs. Bears reported online course registration has begun.

· Reconciliation service schedule will go out soon, once the visiting priests have been confirmed.

· The Principal’s Report was approved by the Board. M/S/C Helper/Karpe

Formal Committee Reports

E. Facilities, Buildings and Grounds Committee – Ray Karpe

· Ray reported the surveyor was out to survey the pool area.

· Ordiz/Melby Architects hope to have the plans for the pool area completed by March/April. The bidding process is hoped to begin April/May contingent on the plans being finalized. Ray will continue to work with SC Anderson and Ordiz/Melby to keep the progression of work moving forward.

· Ray will work with Mrs. Bears to find energy saving solutions for the campus.

· The Facilities, Buildings & Grounds Report was approved by the Board. M/S/C Helper/Sakowski

F. Maintenance –

· No report at this time.

G. Advancement – Marcie Soper

· The Advancement Report is included in the President’s Report.

H. Mission Committee – Dr. Susan Helper

· Dr. Helper went over Mission Committee Report submitted. Dr. Helper stated the committee is moving forward with the plaque for the grotto area that is to be displayed. Mrs. Wattenbarger is working on bids for the plaque.

· Mrs. Mestmaker will begin the mock-up of the grotto history display board. Ms. Mestmaker hopes to have it completed by the next committee meeting.

· Dr. Helper said the committee hopes to put all the history, pictures and information on disc for future generations.

· The Mission Committee was approved by the Board. M/S/C Karpe/Procell

I. Student Life Committee – Maria Procell/Juanita Rivera

· No report at this time

J. Foundation Committee – Liaison – Bernie LeBeau

· No report at this time.

K. Alumni Committee – Jim Sakowski

· The Hall of Honor nominations were voted on with John Fanucchi contacting the honorees. The Hall of Honor dinner will be May 15, 2010.

· The 1985 Valley Champion Baseball Team Reunion will be during the Alumni Baseball Game February 20^th, all are invited.

· The Alumni Committee Report was approved by the Board. M/S/C Karpe/Procell

L. Staff Compensation Committee – John Szewczyk

· No report at this time.

V. Old Business

VI. New Business

· Jim Sakowski moved that the Finance Committee and Executive Committee discuss tuition that is past due over the current school year.

VII. Adjournment: The meeting was adjourned at 6:25 p.m. with a prayer.

VIII. Announcements:

· Monsignor Braun asked that Bishop Steinbock be remembered in our prayers as he under goes a surgery process.

· Next meeting – March 15, 2010.

Scribe: Tyna Haynes

________________________ ____________________________

Msgr. Michael Braun Dan Giordano, Chairman

January 19, 2010

Garces Board of Directors Meeting Minutes

January 19, 2010

Directors Present: Monsignor Michael Braun, Mr. Dan Giordano, Dr. Susan Helper, Mr. Ray Karpe, Mr. Bernie LeBeau, Mrs. Maria Procell, Mrs. Juanita Rivera, Mr. Charles Sanders, Mrs. Marcie Soper, Mr. John Szewczyk.

Not Present: Mr. Jim Sakowski

Staff Members: President, John Fanucchi; Principal, Mrs. Kathleen Bears, Mrs. Patricia Edgerle.

I. Call to Order: The meeting was called to order at 5:35 p.m.

II. Prayer/Roll Call/Mission Statement: Prayer was led by Monsignor Braun, with Dr. Susan Helper reading the Mission Statement. Board Members were asked to remember Mr. Luis Valenzuela and his family in their prayers. Mr. Valenzuela, board member and friend of Garces passed away suddenly last week. He will be missed.

III. Minutes: The minutes from the December 14, 2009, Board meeting were approved as presented. M/S/C Helper/Szewczyk

IV. A. Executive Committee

· The minutes from the Executive Committee Meeting on January 11, 2010 were distributed in the Board packets.

· The Executive Committee Report was approved by the Board. M/S/C Szewczyk/Helper

B. Financial Report

· The Financial Report was distributed in the Board packets.

· The Board would like the Business Office to begin using Blackbaud-based reporting for the financial reports. As the business office gets more familiar with Blackbaud and its reporting format, the reports can be generated to reflect the most pertinent information needed. Mr. LeBeau said he would work with Mrs. Edgerle to get the needed reports from Blackbaud and begin using the program more efficiently. Mrs. Edgerle will send reports to both Mr. LeBeau and Monsignor Braun for their review.

· The Board and Monsignor agree the Board of Directors need to be more pro-active on expenditures, and be aware of what is being billed and charged for services rendered.

· The Financial Report was approved by the Board. M/S/C Helper/Sanders

C. President’s Report

· John stated that there were no students ineligible to take their final exams.

· Student volunteers will begin making phone calls to alumni, asking their support of the Annual Fund Drive. John continues to contact parents and prospective donors asking their support of the Annual Fund Drive.

· Under Armour Inc., has served as title sponsor for the Garces Soccer Tournament. Under Armour Inc., will continue their support through 2011. Tonya Abbott will be in discussion with Under Armour Inc. about their interest in supporting Garces Memorial.

· The theme for the 2010 Gala is Polynesian Paradise. Special Events Coordinator Desiree Adams continues to keep moving forward with the Gala, having meetings and scheduling procurement of items. Treasure Chest tickets sales have begun with over 100 tickets being sold.

· The Booster Club has met, with officers being selected. Officers of the Booster Club are: Steve Adams, President; Kevin Palla, VP; Donna Breese, Secretary; Sandy Tucker, Treasurer; and Immediate Past President, Darrell Feliz.

· The Advancement Report is included in the President’s Report.

· The Alumni Relations Report is included in the President’s Report.

· The Communications Report is included in the President’s Report.

· The Special Events Report is included in the President’s Report.

· The President’s Report was approved by the Board. M/S/C LeBeau/Szewczyk

D. Principals Report

· Kathleen corrected the attendance on the Principal’s Report distributed, total students are 682. Two students that dropped were not taken into the count.

· Mrs. Bears invited Board members to the Parent Club Prayer Breakfast, January 26.

· The Principal’s Report was approved by the Board. M/S/C LeBeau/Sanders

Formal Committee Reports

E. Facilities, Buildings and Grounds Committee – Ray Karpe

· Ray reported he has been meeting with the Diocese, SC Anderson, Ordiz-Melby, and other interested parties for the construction of the pool. The Diocese has given permission to go to bid for the estimated $2.6 mil pool.

· The Diocese prefers to keep guidance & direction for the construction of the pool under one voice. SC Anderson will be the General Contractor for the project, with Ordiz-Melby being architect.

F. Maintenance –

· No report at this time.

G. Advancement – Marcie Soper

· The Advancement Report is included in the President’s Report.

H. Mission Committee – Dr. Susan Helper

· No report at this time.

I. Student Life Committee – Maria Procell/Juanita Rivera

· Mrs. Procell met with Bakersfield Christian High School on how their cafeteria service works. Mrs. Procell and Mrs. Rivera are looking into ways to improve cafeteria service and food.

· The Student Life Committee will look at sending out a survey to students on the cafeteria service(s). The survey had been used by San Joaquin Memorial High School.

· The Student Life Committee Report was approved by the Board. M/S/C Karpe/Helper

J. Foundation Committee – Liaison – Bernie LeBeau

· Mr. LeBeau stated the Foundation Committee Meeting had been postponed to February 18, 2010.

K. Alumni Committee – Jim Sakowski

· Mr. Jim Sakowski submitted a brief written report, with Alumni Committee news.

· The nomination window for the Hall of Honor closed January 15, 2010.

· The 1964 Basketball Team Reunion has been postponed until a later date.

· The 1985 Valley Champion Baseball Team Reunion will be during the Alumni Baseball Game in February.

L. Staff Compensation Committee – John Szewczyk

· No report at this time.

V. Old Business

· Dan Giordano reported Mr. John Szewczyk has agreed to serve on the Executive Committee beginning February 2010.

VI. New Business

· Board members are invited to the Prayer Breakfast on January 26, 2010.

VII. Adjournment: The meeting was adjourned at 6:35 p.m. with a prayer.

VIII. Announcements:

· Monsignor Braun announced funeral services for Mr. Luis Valenzuela will be Friday morning at St. Augustine Church in Lamont. Rosary will be held Thursday evening at St. Augustine Church.

· Next meeting – February 16, 2010.

Scribe: Tyna Haynes

________________________ ____________________________

Msgr. Michael Braun Dan Giordano, Chairman

November 16, 2009

Board of Directors Meeting

MINUTES

November 16, 2009

DIRECTORS PRESENT: Monsignor Michael Braun, Mr. Dan Giordano, Dr. Susan Helper, Mr. Bernie LeBeau, Mrs. Juanita Rivera, Mr. Jim Sakowski, Mrs. Marcie Soper, Mr. John Szewczyk, Mr. Luis Valenzuela.

NOT PRESENT: Mr. Ray Karpe, Mrs. Maria Procell, Mr. Charles Sanders,

STAFF: President, John Fanucchi; Principal, Kathleen Bears; Controller, Pat Edgerle; and Board Scribe, Tyna Haynes.

I. Call to Order: The meeting was called to order at 5:35 p.m.

II. Prayer/Roll Call: Monsignor Braun led the prayer, with Dr. Susan Helper reading the school Mission Statement.

III. Minutes: The minutes from October 19, 2009, Board meeting were approved by the Board. M/S/C LeBeau/Sakowski

IV. A. Executive Committee

· The minutes from The Executive Committee meeting for November 9, 2009 were approved by the Board.

· The Executive Committee Report was approved by the Board.

B. Financial Report

· Financial reports were distributed in the board packets.

· The Financial Committee Report was approved by the Board. M/S/C Sakowski/Helper

C. President’s Report

· John has met with the Alumni Board to ask their assistance in identifying alumni that may help with the Annual Fund Drive and Fund the Future campaigns. Mr. Jim Sakowski, President of the Alumni Board stated that while the Alumni Board is not a fundraising group, they will reach out to alumni with an annual mailing or some format to ask for their consideration in donating to Garces Memorial High School.

· John reminded everyone the President’s Appreciation Dinner is Wednesday, November 18, and hopes that all can attend.

· Booster Club by-laws have been sent to Monsignor Braun and will be put into place once they have been reviewed and approved.

· John stated both the Annual Fund Drive and Fund the Future campaigns continue, with current families, alumni and prospective donors being contacted and urged to support Garces.

· A Communications Report was included in the President’s report.

· An Alumni Relations Report was included in the President’s report.

· A Special Events Report was included in the President’s report.

· An Advancement Report was included in the President’s report.

· The President’s Report was approved by the Board. M/S/C LeBeau/Helper

D. Principal’s Report

· Mrs. Bears reported enrollment is at 689 students.

· The Garces Band Show was extremely successful with 28 schools attending, and over 2,000 participants.

· Mrs. Bears stated the student parking lot gates will be locked during school hours for security reasons. If students need to leave early, they are requested to parking in the front parking lot.

· The St. Dominic Chapel has been used for fall reconciliation services. Response and participation has been well received.

· Monsignor Perry Kavookjian will celebrate the all school Mass on December 8, 2009.

· Summer School Director interviews will be completed in the next week.

· Mrs. Bears will continue to look at ways to improve and enrich the activities for visiting junior high students.

· The Principal’s Report was approved by the Board. M/S/C Helper/LeBeau

Formal Committee Reports

E. Facilities, Buildings and Grounds Committee – Ray Karpe

· No report issued at this time.

F. Maintenance – Luis Valenzuela

· Mr. Valenzuela is working on his report to the Board on campus needs.

G. Advancement – Marcie Soper

· The Advancement Report was included in the President’s Report

H. Mission Committee – Dr. Susan Helper

· Dr. Helper and the Mission Committee met on November 4, 2009. The committee discussed the old business of having a plaque commissioned for the Grotto, for those who refurbished the grotto.

· The Committee discussed new business, and came up with several ideas for future projects. After consideration and discussion with the Board of Directors, the Mission Committee will address the St. Dominic Student Chapel and its history, including the Sisters and Brothers that had helped to do the chapel.

· The Mission Committee Report was approved by the Board, and agreed the History of the Chapel will be the next Mission Committee project.